FERPA AND INFORMATION SECURITY

Privacy Policy

The Ocean Corporation carefully protects all personal information in our possession regarding students and their families. The school employs office procedures and password-protected computer systems to ensure the security of paper and electronic records. The school does not disclose its security procedures to students or the general public to protect the effectiveness of those procedures. Access to social security numbers is strictly limited to those School Officials (see definition below) with a need-to-know, as determined by the President and the Compliance Office

The Family Educational Rights and Privacy Act of 1974 (FERPA)

Provides current and former students with the right to inspect and review educational records, the right to seek to amend those records, the right to limit disclosure of information from the records and the right to file a complaint with the U.S. Department of Education. Applicants or students may also waive their rights to inspect confidential letters or statements of recommendation.

Directory Information

School Officials may not disclose personally identifiable information about a student nor permit inspection of their records without the student’s written permission unless such action is covered by certain exceptions permitted by FERPA. Under the provisions of the Act, a school may disclose information about a student if it has designated that the information is “Directory Information”.

The Ocean Corporation has designated the following as Directory Information:

  • Student’s Name
  • Hometown
  • Address
  • Email Address
  • Previous Institution(s) Attended
  • Enrollment Status
  • Dates of Attendance
  • Academic Program
  • Date of Graduation/Expected Date of Graduation
  • Honors or Awards Received

School Official

In accordance with FERPA, the student’s consent is not required when a School Official has a legitimate educational interest in the student’s educational record; that is, if the official needs to review this information in order to fulfill his/her professional responsibility. However, this does not constitute authorization to share that information with a third party without the student’s written consent. A “School Official” is: a person employed by the school in an administrative, supervisory, academic or research, or support staff position; a person or company with whom the school has contracted (such as an attorney, auditor or accrediting agent); a person serving on the Board of Directors; or a student serving in an official position/capacity, or assisting a school official in performing his/ her tasks.

Financial Aid Information

Certain information necessary for the processing of federal financial aid programs may be disclosed to parents of dependent students. In order for a person to be considered a “parent” for this purpose, the individual must be listed as such on the student’s FAFSA application.

Student’s Rights Under FERPA

Right to Review Educational Records: FERPA affords students certain rights with respect to their educational records. Students have the right to review their educational records within 45 days of the day the school receives a request for access. Students should submit to the School Registrar written requests that identify the record(s) they wish to inspect and the student will be notified of the time and place where the records may be inspected. If the records are not maintained in the office of the School Registrar, the Registrar will advise the student of the correct official to whom the request should be addressed.

Right to Request an Amendment

Students have the right to request an amendment to the educational records that are believed to be inaccurate. They should write to the school official responsible for the record, clearly identify the part of the record they want changed, and specify why it is inaccurate. If the school decides not to amend the record as requested by the student, the school will notify the student of the decision and advise the student of his or her right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the student when notified of the right to a hearing.

Right to Consent to Disclosures

Students have the right to consent to disclosures of personally identifiable information contained in the student’s educational records, except to the extent that FERPA authorizes disclosure without consent.

Right to File Complaint:

Students have the right to file a complaint with the U.S. Department of Education concerning alleged failures by The Ocean Corporation to comply with the requirements of FERPA. The name and address of the office that administers FERPA is:

Family Policy Compliance Office
U.S. Department of Education
400 Maryland Avenue, SW
Washington, DC 20202-4605

Campus Security

report

Standards of Conduct

The Ocean Corporation prohibits the unlawful possession, use or distribution of illicit drugs and alcohol by students and employees on its property or as part of any of its activities.

Drug and Alcohol Policies

Alcohol Policy

The company is concerned about the use of alcohol at their facilities.This concern is limited to the effect that the use of alcohol has on the student’s performance; it is not concerned with social drinking. Use, and particularly abuse, of alcohol adversely affects a student’s efficiency, safety and health, and therefore seriously impairs his/her performance.In addition, it constitutes a potential danger to the welfare of other students, and exposes the company to risks of property loss or damage, or injury to other persons.

For purposes of this policy, a student shall be considered “on the facilities” whenever he/she is:

  • On company property, including parking lots.
  • Riding as a passenger in a company vehicle.
  • On field trips or on open water sessions.

Possession/Consumption on Premises

The possession and/or consumption of alcoholic beverages on company property is strictly prohibited, except that limited amounts may be made available and consumed at social functions on company property which are scheduled with the permission of an officer of the company. After such social functions all alcohol remaining is to be removed from the premises.

Action

  • Any student who possesses, uses, or is under the influence of alcohol while on company facilities is subject to discipline, up to and including summary dismissal and prosecution for violations of the Standards of Conduct.
  • Any employee who is under the influence of alcohol while on company facilities is subject to disciplinary action.

Rehabilitation

The Ocean Corporation will encourage and assist employees with chemical dependencies (alcohol) to seek self-help treatment.

Drug Policy

The company is concerned about the use, possession, distribution, purchase or sale of illegal drugs and controlled substance in/on the company facilities.Such activities interfere with an individual’s ability to perform safely and may adversely impact the safety of others.

The words “controlled substance” in this policy shall be taken to include all chemical substances or drugs listed in any controlled substances acts or regulations applicable under any federal, state or local laws of the U.S.Most controlled substances fall under the following categories:

  • Stimulants, which speed up central nervous system activity, e.g. amphetamines, cocaine and similar drugs.
  • Depressants, which relax central nervous system activity, e.g. narcotics, barbiturates and similar drugs.
  • Hallucinogens, which change perception and consciousness, e.g. marijuana, hashish, LSD and similar
    drugs.
  • Delirients, which cause mental confusion and disorientation, e.g. glue, solvents, aerosol sprays and similar drugs and substances.

Furthermore, the use of certain prescription drugs and/or over-the-counter drugs may also, in certain circumstances, affect an individual’s performance and seriously impair his/her abilities.

Prohibitions

  • The distribution, sale or purchase of a controlled substance while on the company facilities.(See definition in alcohol section).
  • Possession or use of, or being under the influence of, a controlled substance while on company facilities, except when under a doctor’s direction when such use will not impair the individual’s ability to perform.

The use of other drugs, including prescription drugs and over-the-counter drugs, when such use may impair the individual’s ability to perform or may affect the safety or well being of others.

Action

  • Any student who violates the above prohibitions or is otherwise in violation of the Standards of Conduct is subject to discipline up to and including disciplinary dismissal.
  • Any student convicted on a charge of illegal possession, use, or sale of any controlled substance while off company facilities may be subject to discipline up to and including summary dismissal at the discretion of the company.
  • Any employee who possesses, uses, or is under the influence of illegal controlled substances while on
    company facilities or at a company-sponsored event is subject to disciplinary action, including termination of employment.

Rehabilitation

The Ocean Corporation will encourage and assist employees with chemical dependencies (drugs) to seek self-help treatment.

Drug Testing: Urine testing of students shall be conducted under the following circumstances:

  • When there is a reasonable suspicion that a student is under the influence of drugs or alcohol. “Reasonable suspicion” is a belief based on objective and coherent facts sufficient to lead a prudent person to suspect that the student is under the influence of drugs or alcohol.
  • When a student is found in possession of alcohol or suspected illicit drugs, or when alcohol or suspected illicit drugs are found in an area controlled or used exclusively by the student (e.g., student’s locker or desk).
  • Following an accident whose nature indicates impairment of ability or judgment or an incident in which safety precautions were violated or careless acts were performed.

Confidentiality of Drug Testing Results

Results of drug screening will be part of a student’s medical records and maintained in accordance with applicable U.S. Department of Education regulations and the Federal Education Rights and Privacy Act (FERPA).

Search Policy

The company reserves the right to search any location on company facilities, including any desk, locker or vehicle which is on company property.

Enforcement Policy

All disciplinary enforcement shall also be at the discretion of company management, and shall be based upon the severity of the offense and the actions of the student/employee with regard to the incident. The company shall be the sole judge of the sufficiency of evidence in such matters. When in the company’s opinion the evidence so warrants, the company may also bring the matter to the attention of appropriate law enforcement authorities.

The company reserves the right to make referrals to law enforcement authorities, and further may permit law enforcement officials to conduct random searches of the company’s facilities at the discretion of company management.

Disciplinary and administrative decisions shall be made in a manner consistent with applicable law. A disciplinary dismissal of a student is not appealable.

Resources/Web Links

Links to agencies that help person suffering from addiction

Transfer of Credits (Credit for Previous Training)

The Ocean Corporation will grant transfer credit for previous training which is substantially equivalent to the training provided in the student’s chosen program. The Director of Training and the School Director grant this credit after an evaluation of previous training is completed, and any eligible tuition discount is applied accordingly. However, for The Ocean Corporation to efficiently evaluate previous training, it is necessary to receive all Post-secondary transcripts within 30 days of the class start date. After this time, credit for previous training will not be available. Students applying for Veterans benefits cannot be certified to receive VA benefits until all post-secondary transcripts are obtained, evaluated, and prior credit is reported to the Department of Veterans Affairs. In no case will The Ocean Corporation accept transfer credit for more than 50% of the course content in any program.

The Importance of VotingTransferability of Ocean Corporation Credits

The acceptance of the transfer of credits from The Ocean Corporation by another institution is solely at the discretion of the receiving institution. Students considering transferring credits to other institutions should consult with that institution to determine their policies, procedures, and willingness to accept credits from The Ocean Corporation.

The Ocean Corporation does not discriminate, and will make reasonable accommodations for students with disabilities. It should be noted that due to the technical nature of our programs, some places within our facilities are not accessible to mobility-impaired persons.

Students with disabilities who wish to enroll must be physically able to complete the training program with reasonable accommodations. Also, certain physical and intellectual abilities are bona fide occupational qualifications and thus certain disabilities might disqualify a student from any potential employment.

The Student Services Office can assist students and applicants with reasonable accommodations, and can discuss employment opportunities for individuals with specific disabilities. For more information concerning The Ocean Corporation’s facilities, accessibility, and reasonable accommodations, please contact the Student Services Office at 800-321-0298.

Citizenship and Community Membership

The Ocean Corporation encourages our students to be active participants in the American political system as a part of being responsible members of their community.

The Importance of Voting

Perhaps the simplest and most effective way to participate in our society is to be an informed, participating voter. Ocean Corporation students are strongly encouraged to register and to vote in state and federal elections.

Voter Registration information for the State of Texas can be found at:
http://www.votetexas.gov/register-to-vote/

To register to vote in Texas, you must be:

  • A United States citizen;
  • A resident of the county where you submit the application
  • At least 18 years old on Election Day
  • Not a convicted felon (you may be eligible to vote if you have completed your sentence, probation, and parole)
  • Not been declared by a court exercising probate jurisdiction to be either totally mentally incapacitated or partially mentally incapacitated without the right to vote.

Constitution Day

Each year, The Ocean Corporation celebrates Constitution Day on September 17 and offers activities to educate our students about the U.S. system of government and their individual role within it. We believe that in order for The Ocean Corporation to be a responsible part of our community, we should teach our students to do the same. If you would like to participate in planning our Constitution Day activities, please contact the Student Services Office.

GRADUATION AND PLACEMENT STATISTICS

The Ocean Corporation is accredited by the Accrediting Commission of Career Schools and Colleges (ACCSC). ACCSC regulations require that prospective students are informed about the school’s Graduation Rates (the percentage of students who graduate compared to the number of students who started a specific program) and Employment Rates (the percentage of students who obtained employment in the field for which they were trained as compared to the number of graduates).

The following rates are for students who began classes from June 2015 through May 2016. The population base for each programs statistics are provided below.

Nondestructive Testing/Inspection Training (NDT)

Number of students who began training & were available to graduate: 236
Number of students who graduated: 185

Graduation Rate: 78.39%

Number of students who graduated & were available for employment: 175
Number of students confirmed to have obtained employment: 124

Employment Rate 70.86%

Ultimate Diver Training (UDT)

Number of students who began training & were available to graduate: 112
Number of students who graduated: 84

Graduation Rate: 75.00%

Number of students who graduated & were available for employment: 80
Number of students confirmed to have obtained employment: 69

Employment Rate 86.25%

Occasionally, there are circumstances beyond the students/graduates control that will not allow them to graduate or obtain gainful employment after graduation. These students are not included in the above calculations. The specific guidelines allowed by ACCSC are listed below for informational purposes:

Unavailable for Graduation

This category removes from the graduation rate calculation students who fall into one of the following classifications: death, incarceration, active military service deployment, or the onset of a medical condition that prevents continued enrollment.

Graduates Unavailable for Employment

This category removes from the employment rate calculation graduates who fall into one of the following categories: death, incarceration, active military service deployment, the onset of a medical condition that prevents employment, or international students who have returned to their country of origin.

Students having a complaint or grievance with The Ocean Corporation should address their concerns to the Director of Training. Students who have not gained a satisfactory resolution after discussion with the Director of Training may direct their concerns to the school’s President. If the student’s issue is not resolved after exhausting both of these avenues, the student may pursue further grievance procedures through either the state regulatory agency and/or the national accrediting commission.

Schools accredited by the Accrediting Commission of Career Schools and Colleges must have a procedure and operational plan for handling student complaints. If a student does not feel that the school has adequately addressed a complaint or concern, the student may consider contacting the Accrediting Commission. All complaints considered by the Commission must be in written form, with permission from the complainant(s) for the Commission to forward a copy of the complaint to the school for a response. The complainant(s) will be kept informed as to the status of the complaint as well as the final resolution by the Commission. Please direct all inquiries to:

Accrediting Commission of Career Schools and Colleges
2101 Wilson Boulevard, Suite 302
Arlington, VA 22201
(703) 247-4212
www.accsc.org

Regarding The Ocean Corporation’s state regulatory agency, any unresolved grievances should be reported to the following agency:

Approved and regulated by the
Texas Workforce Commission, Career Schools and Colleges
101 East 15th Street
Austin, Texas 78778-0001

texasworkforce.org/careerschoolstudents
The Texas Workforce Commission (TWC) assigned school number is: S0227.

A copy of the State’s and/or Commission’s complaint form is available at the school and may be obtained by contacting the Compliance Officer.